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Student Health

Welcome to the Loyola High School Student Health section. Information about Loyola’s Student Health program can be located here. If you have any questions or problems, please feel free to contact Director of Student Health, Mr. Tim Moscicki, ATC at tmoscicki@loyolahs.edu


There are four MANDATORY health requirements for ALL students that must be completed at the beginning of every school year:

1. Annual Physical: Click on the “Physicals” tab above for the Physical form and instructions.
2. Concussion Baselines: Click the “Concussions” tab for instructions on how to complete this process. ALL baselines must be completed at Loyola.
3. Online (Sportsware) Instructions: Click the “Online Instructions” tab to complete this requirement.
4. Immunization Record: Click the “Immunizations” tab for information on how to complete this requirement.

All student health notices are handled through Loyola’s Student Health Office, which works directly with the Dean of Men.

Please note: School attendance must be reported to the Attendance Office as explained in the Parent/Student Handbook.

The Student Health Office was developed to:

  • Keep all students’ health information centralized in one location.
  • Assist in communication between students, parents, administrators, teachers, counselors and coaches in matters pertaining to a student’s physical health.
  • Notify administrators, teachers, counselors and coaches as needed when a student needs academic adjustments due to injury or illness.
  • Other topics that you might have questions about can be
    found below by clicking the following links:

    Why does my son need a physical if he is not playing a sport?
    Loyola developed a school policy several years ago that ALL students receive an annual physical. This was due in part because of the numerous events and classes that could involve physical activity. A Loyola’s student’s health is one of our highest concerns.

    Do I need to have my son’s physical performed at Loyola?
    NO, you can have a physical completed anywhere as long as it is done by licensed medical provider and has the office stamp of the MD that provided the service.

    Why does my son need a concussion baseline even though he is not playing a sport?
    Concussions can happen at any time. From car accidents, skateboarding, PE classes etc. Loyola wants to ensure that all students have the same opportunity to recover from a concussion academically as well as physically. Loyola has a Return to Learn policy in place that allows all students to return to the classroom in manner that benefits not just athletes.

    What is the purpose of a concussion baseline?
    Concussion baselines are an objective tools that are used in the medical profession to help evaluate if a student is improving from a concussion.

    Do concussion baselines have to be completed at Loyola?
    YES, all baselines need to be completed through Loyola High School. There is no additional charge for this service.

    My son is not eligible for a physical until his birthday or during the school year due to insurance regulations. What can I do?
    There are several options.
    • Call your primary care doctor, schedule appointment and pay cash.
    • Go to a CVS Minute Clinic or an Urgent Care and have a physical performed there.
    • For future physicals schedule them during the summer months so that they will be completed before the beginning of each school year.

    Do I need to use the Loyola Preparticipation Physical Evaluation (PPE) Form?
    We would prefer that you use the Loyola PPE Form

    ALL students at Loyola High School are required
    to complete an annual physical exam.


    Please click here to download Loyola’s Physical Form.

    INSTRUCTIONS:
    Please read all instructions. If you have any questions, please contact Mr. Tim Moscicki, ATC at tmoscicki@loyolahs.edu

    There are several ways that you can complete this requirement:
    1. Schedule an appointment with your primary doctor. Download the physical form and take it with you to appointment.
    2. There are numerous Urgent Care Clinics located throughout Los Angeles that will perform physicals.

    TURNING IN A COMPLETED PHYSICAL FORM

    Once you complete the physical, PLEASE make sure the Doctor’s Office Stamp is on the form and make a copy for your own records. Below are the various ways to turn in a completed form:

    1. Mail to:
    Loyola High School
    ATTN: Tim Moscicki ATC
    1901 Venice Blvd.
    Los Angeles, CA 90006

    2. Form can be dropped off at Loyola’s main office, located in Loyola Hall.
    3. Email to tmoscicki@loyolahs.edu or studenthealthadmin@loyolahs.edu
    4. Submit through our student health website, www.swol123.net. Under the “FORMS” tab you can select “ADD” and upload the form. Instructions on how to login can be found under the “Online Instructions” tab.
    Once Loyola receives the completed physical form (PPE), you will receive a confirmation email. If you do not receive a confirmation email within 24 hours, please contact studenthealthadmin@loyolahs.edu.

    PLEASE DO NOT HAVE DOCTOR’S OFFICE MAIL FORMS TO US

    California State Law mandates that all students attending school MUST show proof of immunization. Your previous school should have a copy of your completed immunization. Loyola has already asked for these documents to be sent with your final transcripts; however, it is still your responsibility to make sure we receive your up-to-date form. You will not be allowed to attend school until we receive your immunization form.

    Forms can be submitted the following ways:

    1. Mail to:
    Loyola High School
    ATTN: Tim Moscicki ATC
    1901 Venice Blvd.
    Los Angeles, CA 90006

    2. Form can be dropped off at Loyola’s main office, located in Loyola Hall.
    3. Email to tmoscicki@loyolahs.edu or studenthealthadmin@loyolahs.edu
    4. Submit through our student health website, www.swol123.net. Under the “FORMS” tab you can select “ADD” and upload the form. Instructions on how to login can be found under the “Online Instructions” tab.
    Once Loyola receives your immunization form, you will receive a confirmation email. Immunization forms will be returned to you at the conclusion of your time at Loyola.

    If you have any questions, please contact Mr. Tim Moscicki, ATC at tmoscicki@loyolahs.edu.

    All students are required to complete an annual concussion baseline at Loyola High School. The baselines can only be performed at Loyola, and there is no charge for baselines.

    INCOMING FRESHMEN, TRANSFERS AND JUNIORS:

    You will need to complete all baselines. Please allow 30-45 minutes to complete the baselines.

    RETURNING SOPHOMORES AND SENIORS:
    You will only need to complete some of the baselines. Please allow 10-15 minutes for the baselines.

    Your son will receive an email when to complete the baselines.

    If you have any other questions, please contact Mr. Tim Moscicki, ATC at tmoscicki@loyolahs.edu.

    Online Instructions for Sportsware
    (If you are an incoming freshman or a new student, please do NOT attempt to login to Sportsware until after May 20, 2019.)

    All Loyola students are required to complete several authorization forms, update demographic information and health history. These forms can be completed online and signed electronically.
    ● Some forms are for ALL students, while others are for students planning to participate in athletics.
    ● All forms are identified in parenthesis as to who must complete them.
    ● To expedite this process, Loyola High School uses an online data entry system called Sportsware. This system is secure and HIPA compliant (Health Information Protection Act).

    Please refer to the instructions below to complete this process:

    How To Login To Sportsware (All Students)

    1. Go to www.swol123.net
    2. In the upper right corner, you will see a box labeled “Sign In”
    3. In the box labeled “E-Mail”: A) If you are an incoming freshman/new student, enter the student’s mother’s email that was used during the registration process. B) If you are a returning student, enter the email that was used last year.
    *PLEASE NOTE THERE ARE TWO PORTALS TO THE SITE: ONE IS FOR PARENTS AND THE OTHER IS FOR STUDENTS/ATHLETES. TO COMPLETE THE ONLINE FORMS, YOU NEED TO BE IN THE PARENT PORTAL SECTION.
    4. In the box labeled “Password”: A) If you are an incoming/new student, you need to click “Reset Password/Forgot Password” under the “Login” box. A password will be sent to the student’s mother’s email that was used during the registration process. B) If you are a returning student, you can enter the password used from the previous year. If you forgot, click on the “Reset Password/Forgot Password” under the “Login” box. A password will be sent to the email you used last year to login.
    Once you login to the program, you can change the default email and password. You cannot use a student’s email in the “Parent Portal” section.

    Once you are logged into Sportsware, follow the instructions below:

    ALL STUDENTS MUST COMPLETE

    Once you login you will directed to your dashboard page for Sportsware,
    a. You should see “ATHLETE’S PORTAL – PARENT” across the top.
    b. Parents need to fill out the necessary requirements here.

    There are three sections that are completed by parents and student:

    1. Click the “My Info” tab and verify or enter all the information that has a “RED” asterisk next to it. (Make sure to click the various tabs.)
    2. Click the “Med History” tab and answer all questions.
    3. Click the “FORMS” tab. Select each form that pertains to you and your
    son. These forms are signed electronically. Below is a brief description of each form. PLEASE DO NOT DOWNLOAD FORMS AND MAIL THEM.

    PARENT FORMS
    ● Consent to Treat (ALL STUDENTS): Electronically signed by parent
    ● Catastrophic Information for Parents (ATHLETICS): Electronically signed by parent
    ● Over the Counter Medicine Consent (ATHLETICS): Electronically filled out and signed by parent
    ● Concussion Information Parent (ATHLETICS): Electronically signed by parent
    ● Sudden Cardiac Arrest Information Parent (ATHLETICS): Electronically signed by parent

    STUDENT Forms
    ● Catastrophic Information for Student (ATHLETICS): Electronically signed by student
    ● Concussion Information Student (ATHLETICS): Electronically signed by student
    ● Sudden Cardiac Arrest Information Student (ATHLETICS): Electronically signed by student

    Once you complete all the necessary forms and updates on the dashboard page you should see the phrase “Your Athlete Information is Complete.” If you see “Your athlete information in Incomplete”, please click the link on the page and complete the missing documents or information.

    You can view your son’s health requirement progress by clicking on “Paperwork”. The boxes on the page will be completed by Loyola as your son fulfills each requirement. (Once all boxes have a date in them, your son will be cleared for the 2019-2020 school year for the necessary health requirements.)

    *Please note the IMPACT is completed every two years, so depending on your son’s grade level, only one of those boxes will have a date.

    Should you have any questions or problems with the above process, please contact Mr. Tim Moscicki, ATC at tmoscicki@loyolahs.edu.