Student Health

The Student Health Office was developed to:

Keep all students’ health information centralized in one location.
Assist in communication between students, parents, administrators, teachers, counselors and coaches in matters pertaining to a student’s physical health.
Notify administrators, teachers, counselors and coaches as needed when a student needs academic adjustments due to injury or illness.

PLEASE DO NOT SCHEDULE A PHYSICAL UNTIL AFTER MAY 1, 2026. If you have any questions you can email Mr. Tim Moscicki directly at tmoscicki@loyolahs.edu.

Introduction
Physicals
Immunizations
Baseline
Prescription Guidelines
E-Forms
Staff

Current Immunization form (required by State Law)
– Form should be sent by your student’s current school with final transcripts. It is your responsibility to make sure we receive your student’s immunization records. Information on immunizations can be located on the Loyola website under the “IMMUNIZATION” tab.
– Form MUST be turned in before August 1, 2026.

Annual Physical exam completed by a licensed doctor (MD/DO).
– PLEASE NOTE PHYSICALS FOR THE 2026-27 SCHOOL YEAR MUST BE DATED AFTER MAY 1, 2026. Please schedule your son’s physical after May 1, 2026.
– If your student is planning on participating in the summer conditioning program and/or on a Loyola athletic team during the summer; the physical form is due by the first class meeting or practice. This year that date is June 15, 2026.
– Otherwise, all physicals are due by Monday, August 14, 2026.
– All information and a copy of the required physical form are found on the Loyola website under the “PHYSICAL” tab.

Annual concussion baseline, completed at Loyola.
– ALL students are required to complete a concussion baseline. Information about how to complete the necessary concussion baseline requirements are located on the Loyola website under the “BASELINE” tab. Baselines are completed during the summer school period.

Please be aware that failure to complete this process could result in your son being sent home from school until all requirements are satisfied.

If you have any questions, please contact me at: tmoscicki@loyolahs.edu

Thank you,
Tim Moscicki, ATC
Director of Student Health
Head Athletic Trainer
Concussion Program Coordinator

ALL PHYSICALS MUST BE PERFORMED AND DATED AFTER MAY 1, 2026 TO BE VALID FOR THE 2026-2027 SCHOOL YEAR.

ALL students at Loyola High School are required to complete an annual physical exam.

Please click here to download Loyola’s Physical Form

Please read all instructions
There are several ways that you can complete the annual physical requirement:
1. Download the physical form and take it with you to your doctor appointment.
a. Schedule an appointment with your primary doctor.
OR
b. There are numerous Urgent Care Clinics and CVS Minute clinics located throughout Los Angeles that will also perform physicals.
OR
c. Loyola has partnered with Exer Urgent Care to have physicals performed at no cost. click here

d. Loyola High School recommends that you ask your medical provider about having an EKG performed during a physical exam. This is NOT a requirement.
2. Once you complete the physical, PLEASE make sure the Medical Provider’s Office Stamp is on the form. The form will be returned unless the Medical Providers stamp is on form.
3. Please make a copy of the completed form for your own records. DO NOT LEAVE FORM WITH DOCTOR’S OFFICE FOR THEM TO MAIL.
4. Below are the various ways to turn in completed form:
– Email forms to tmoscicki@loyolahs.edu or studenthealthadmin@loyolahs.edu.
– Submit form through our student health website, www.swol123.net. Under the “FORMS” tab you can select “ADD” and upload the form. Instructions on how to log in to www.swol123.net are found here.
– Mail:
Loyola High School
ATTN: Tim Moscicki ATC
1901 Venice Blvd.
Los Angeles, CA 90006
– Drop Off at Loyola’s main office-located in Loyola Hall or my office located in Leavey Gym. DO NOT GIVE IT TO A COACH OR TEACHER.

Once Loyola receives the completed physical form (PPE) you will receive a confirmation email. If you do not receive a confirmation email within 24 hours, please contact the student health office at studenthealthadmin@loyolahs.edu.

IMPORTANT DUE DATES
Incoming freshmen and/or new students:
– If your son is a new student at Loyola and planning on participating in the summer weight training program or a Loyola Athletic team, a completed physical form is required before the first class meeting or practice, June 15, 2026.
Returning Students:
– If your son is planning on playing a Fall Sport – Football, Water Polo, Cross Country – physicals are due by July 28, 2026.
– All other students – physicals are due the first day of school August 14, 2026.

If you have any questions or concerns about physicals please contact Tim Moscicki at tmoscicki@loyolahs.edu.

Please click here to go back to the Welcome Page.

California State Law mandates that all students attending school MUST show proof of immunization. Your previous school should have a copy of your completed immunization. Loyola High School has already asked for these documents to be sent with your final transcripts. However, it is still your responsibility to make sure we receive your up to date immunization form. You will not be allowed to attend school until we receive your immunization form.

Forms can be submitted the following ways:
1. Email forms to tmoscicki@loyolahs.edu or studenthealthadmin@loyolahs.edu.
2. Submit form through our student health website, www.swol123.net. Under the “FORMS” tab you can select “ADD” and upload the form. Instructions on how to log in to www.swol123.net are found here
3. Mail to:
Loyola High School
ATTN: Tim Moscicki ATC
1901 Venice Blvd.
Los Angeles, CA 90006
4. Drop off forms at Loyola’s main office, located in Loyola Hall

Once Loyola receives your immunization form, you will receive a confirmation email from studenthealthadmin@loyolahs.edu.

Immunization forms will be returned to you at the conclusion of your time at Loyola. If you have any questions please contact Mr. Tim Moscicki at tmoscicki@loyolahs.edu.

Please click here to go back to the Welcome Page.

Concussion baselines can be scheduled in person (by the student) in Mr. Tim Moscicki’s office.

IMPORTANT INFORMATION
– ALL students are required to complete a concussion baseline, whether or not they participate in athletics.
– DO NOT pick more than one time slot per student, we have several people performing baselines and can accommodate several students at a time.
– You cannot schedule a baseline during your summer school class.
– Baselines take approximately 10 minutes to complete.
– Baselines are performed at the Hannon Learning Center/Library. 

Please click on the link and follow instructions below to complete scheduling:
CLICK HERE

Register
– Enter your E-mail address and create a password.
– Then click on the “Login/Create Account” button.
– Fill in the required information to register. Please use STUDENT’S NAME when scheduling an appointment.
– Click the “OK” button to register
– Once you have registered and clicked the appropriate window, you will see all available appointment times. Only open appointment times will show. If no times are showing, that means all times have already been booked for that particular slot.
– If a time slot is available, the time will be showing. To select your time, simply click on the time that you want.
– Please only pick one time slot for a student.
– You can choose to have a reminder email sent to you prior to your appointment.
– Click on the “Create Appointment” button. This will confirm your appointment for the date and time you selected.
– To end your session, select the “Logout” button.
– You will receive an email confirming your appointment

If you have any questions or problems with the above process, please contact Mr. Tim Moscicki ATC at tmoscicki@loyolahs.edu.

Please click here to go back to the Welcome Page

Guidelines for prescription medication at Loyola High School:

1. Required Documentation
Before any prescription medication can be administered or kept on campus, the following must be on file:
– Physician’s Authorization: A written order from a licensed healthcare provider (MD, DO, NP) detailing the medication name, dosage, frequency, route of administration, and the condition being treated.
– Parental Consent: A signed statement from a parent or guardian authorizing school personnel to assist with the medication.
– Annual Renewal: All authorizations must be updated and resubmitted at the start of each new school year.
You can download the form here.

2. Medication Delivery and Storage
– Safe Transport: Prescription medication must be delivered to the Director of Student Health’s office by an adult.
– Original Container: Medication must be in its original pharmacy-labeled container. The label should clearly show the student’s name, medication name, and dosage instructions.
– Secure Storage: All medications are stored in a locked cabinet or a dedicated medication refrigerator within the Director of Student Health office.

3. Self-Administration and “Self-Carry”
Loyola students may be permitted to carry and self-administer certain emergency medications if specific conditions are met:
– Qualifying Conditions: Students can carry inhalers (asthma), epinephrine auto-injectors (anaphylaxis), and insulin/glucagon (diabetes).
– Authorization: Self-carry requires a specific written order from the physician and parent, along with a “self-administration agreement” signed by the student and Director of Student.

4. Administration Protocols
– Qualified Personnel: Medications are administered by the trained principal’s designee.
– The “Rights” of Administration: Loyola follows the “five rights” to prevent errors: right student, right drug, right dose, right time, and right route.
– Documentation: Every dose administered is recorded in a medication log, which is part of the student’s permanent health record.

5. Disposal and End-of-Year Procedures
– Unused Medication: Any leftover medication must be picked up by a parent at the end of the school year.
– Proper Disposal: Medications not picked up by a specified date will be destroyed following FDA or local safety guidelines.

If you have any questions or problems with the above process, please contact Mr. Tim Moscicki ATC at tmoscicki@loyolahs.edu.

Please click here to go back to the Welcome Page.

If you are a incoming Freshman, Transfer or New Student please do NOT attempt to login to Sportsware until after June 1, 2026

Online Instructions for Sportsware

All Loyola Parents and students are required to complete

1. Authorization forms
2. Update demographic information
3. Complete health history
ALL of the above forms/documents are completed online in the Sportsware Program in the “Parent Portal” section

Loyola High School uses an online data entry system called SportsWare. This system is secure and HIPAA compliant. Please refer to the instructions below to complete the online process.

E-forms are forms that require an Electronic signature. They are clearly identified in parenthesis as either “ALL STUDENTS” or “ATHLETICS”. Athletic forms are only if you are planning on participating in athletics.

If you have any questions or problems, please contact Mr. Tim Moscicki at tmoscicki@loyolahs.edu

HOW TO LOGIN TO SPORTSWARE

1. Go to www.swol123.net
2. In the upper right corner you will see a box labeled “Sign In”
3. In the box labeled “email” **
a. If you are an incoming freshmen/new student enter the student’s mother’s or guardians email that was used during the enrollment process.
b. If you are a returning student, enter the email that was used the previous year. **PLEASE NOTE THERE ARE TWO PORTALS TO THE SITE. YOU MUST BE LOGGED INTO THE PARENT PORTAL SECTION TO ELECTRONICALLY SIGN THE E-FORMS.
a. Password for incoming/new student(s) you need to click on the “reset password/forgot password” under the “LOGIN” box. A password will be sent to the email that was used during the enrollment process.
b. If you are a returning student you can enter the password you used from the previous year, or if you forgot the password, click on the “reset password/forgot password” under the “LOGIN” box. A password will be sent to the email you used last year to login.

Once you login to the program you can change the default email and password. You cannot use a student’s email in the “Parent Portal” section.

Once you are logged into Sportsware follow instructions below:

Athlete Portal – Parent

Once you login you will be directed to your dashboard page.
– The Page should have “ATHLETE’S PORTAL – PARENT” across the top.
– Parent’s YOU need to fill out the necessary requirements here.
a. Your son will need to electronically sign four forms under the “Forms” tab labeled “Student Signature”
b. Parents your forms are labeled “Parent’s Signature”

There are THREE sections that are completed by parents. (left side of page)
1. Click the “MY INFO” tab and verify or enter all the information that has “REQUIRED”. Open each section and complete information required.
2. Click the “Med History” tab and answer all questions about your son’s health history. Located in left column under “MY INFO” tab on page.
3. Click the “FORMS” tab. Located in the left column on the page. Please select each form that says Parent’s Signature Required. These forms are signed electronically.
PLEASE DO NOT ATTEMPT TO DOWNLOAD AND MAIL THE FORMS.

When you are finished the “Parent Portal” page should read the following:
Forms:
You have 0 form(s) to complete/download.
Status
Your Athlete Information is COMPLETE. Please click here to complete it.
Your Medical History is COMPLETE. Please click here to complete it.
Your PHQ9 form is COMPLETE. Please click here to complete it.
Game Status: Full Go
Practice Status: Full go

Disregard the Game Status and Practice Status – Everyone is set to that to start the year. Does NOT mean that you are cleared to play.

Athlete Portal – Minor Athlete

HOW TO LOGIN TO SPORTSWARE
1. Go to www.swol123.net
2. In the upper right corner you will see a box labeled “Sign In”
3. In the box labeled “email” **
4. Your password is your Loyola student ID.
Students once you login to your portal you will be directed to your dashboard page.
The Page should have “ATHLETE’S PORTAL – Minor Athlete” across the top.
* Under “MY INFO” fill in the boxes marked “REQUIRED”
Click the “PHQ-9” tab, located in the left column on the page.Hit the “+ADD” button on the right side of the page. Answer ALL questions. Answers are confidential.

When you are finished the “Athlete Portal” page should read the following:
Forms:
You have 8 form(s) to complete/download.(You cannot access these forms from the Athlete Portal)
Status
Your Athlete Information is COMPLETE. Please click here to complete it.
Your Medical History is INCOMPLETE.
Your PHQ9 form is COMPLETE. Please click here to complete it.
Game Status: Full Go
Practice Status: Full go

Disregard the Game Status and Practice Status – Everyone is set to that to start the year. Does NOT mean that you are cleared to play.

You can view your son’s health requirement progress by clicking on the “PAPERWORK” in the “Parent Portal”. Once a requirement is completed you will see a box with the date of completion of that step. PLEASE DISREGARD THE GAME STATUS AND PRACTICE STATUS COMMENTS.
PLEASE NOTE: You will see 2 boxes labeled in this section, “IMPACT BASELINE 2026” and “IMPACT BASELINE 2027”.
* If you see a date in the 2026 box you do not need to complete this baseline this year.
* If you do NOT see a date in the 2026 box you must complete this baseline and then you will see a date in the 2027 box.

If you have any questions or problems with the above process, please contact Mr. Tim Moscicki ATC at tmoscicki@loyolahs.edu.

Please click here to go back to the Welcome Page.